Organizations and members
Your organization holds the whole team — first-run setup, inviting members by email or shareable link, the five roles, and ownership transfer.
Everything in RyTask lives inside one organization — your team. Your account, your projects, your time entries, and your settings all belong to it, and nothing is ever visible to another organization on the same server.
First-run setup
The very first time someone opens a fresh RyTask install, the app walks them through a short
setup at /setup. That one step creates the organization, makes that person the owner,
creates the first workspace, and seeds a starter project so the team has somewhere to put
work right away. Setup only runs once; after that, everyone else joins by invitation (or by
signing up, if the organization allows it).
Inviting people
Owners and admins invite teammates from Settings → Members. There are two ways:
- Email an invitation — you enter the person's email address and pick the role they will have. RyTask records the invitation against that address.
- Create a shareable link — RyTask gives you a link you can copy and send however you like (Slack, chat, a text message). Anyone who opens the link can accept the invite.
One honest caveat: RyTask does not send email yet. Recording an email invitation works, but no message goes out automatically — so in practice, the shareable link is the path that works end to end today. Copy it and hand it to your teammate directly.
Every invite carries a pre-assigned role, so the person lands with the right level of access from their first sign-in. A brand-new invitee sets their name and password when they accept; someone who already has an account just joins.
Roles at a glance
| Role | In one sentence |
|---|---|
| Owner | Full control of the organization, including settings, billing-level decisions, and transferring ownership. |
| Admin | Manages members, projects, and settings — nearly everything except owner-only actions. |
| Member | The everyday role: creates and edits work, logs time, comments. |
| Guest | Limited access for outside collaborators. |
| Viewer | Read-only: can see work they have access to, but cannot change it. |
See Permissions and roles for the plain-words breakdown of what each role can do, and the projects page for the separate per-project roles.
Organization settings
Owners and admins can adjust the organization under Settings → Organization:
- timezone and locale
- week start (Sunday or Monday)
- working days and working hours
- a logo
- the signup policy (whether people can join without an invite)
These settings shape things across the app — for example, the week start and timezone affect how dates and weekly figures are presented.
Removing or deactivating a member
When an owner or admin removes or deactivates a member, RyTask immediately signs them out everywhere: their sessions end and their personal access tokens stop working. Their past work — items they created, comments, time entries — stays in place so the team's history is intact.
Ownership protections
Two safety rules keep an organization from being orphaned:
- Last-owner protection. You cannot remove or demote the only owner. There must always be at least one.
- Ownership transfer. Only the current owner can hand ownership to another member. After the transfer, the previous owner keeps working in the organization with their new role.